Effective Date: [Insert Date]
Last Updated: [Insert Date]

1. Introduction

Welcome to the official website of PAAV Gitombo Community School (“PAAV Gitombo,” “PAAV,” “we,” “our,” or “us”).

We respect your privacy and are committed to protecting the personal information you provide when using our website, https://paavgitomboschool.com/.

This Privacy Policy explains what information we may collect when you visit or interact with our website, how we use that information, how we protect it, when it may be shared, and the rights you may have regarding your personal information.

This policy applies only to the use of the PAAV Gitombo website and does not govern the school’s internal administration, student records, employee records, admissions processes, or other activities conducted outside this website.

PAAV Gitombo is committed to handling personal information in accordance with applicable Kenyan data-protection laws, including the Data Protection Act, 2019, and relevant guidance issued by the Office of the Data Protection Commissioner (ODPC).

2. Information We Collect

We may collect personal information when you voluntarily provide it through our website or when certain technical information is automatically collected as you browse the website.

The information we collect may include:

Information You Provide

Depending on how you use the website, this may include:

Your name;
Email address;
Telephone number;
Information contained in your enquiry or message;
Information provided when subscribing to our newsletter;
Information submitted through volunteer, contact or other online forms; and
Any other information you voluntarily provide to us through the website.

You should avoid submitting sensitive or confidential information through general website forms unless specifically requested by PAAV through an appropriate channel.

Information Collected Automatically

When you visit our website, certain technical information may be automatically collected. This may include:

IP address;
Browser type and version;
Device type;
Operating system;
Pages visited;
Date and time of your visit;
Time spent on particular pages;
Referring website or source;
General website usage information; and
Other technical information necessary to operate, secure and improve the website.

This information may not directly identify you but may be associated with information that does.

3. How We Use Your Information

Information collected through the website may be used for legitimate purposes, including:

Responding to enquiries submitted through our website;
Providing information you request;
Managing newsletter subscriptions;
Communicating with website visitors who contact us;
Responding to volunteer or partnership enquiries;
Improving website content and functionality;
Understanding how visitors use our website;
Monitoring website performance;
Maintaining website security;
Detecting and preventing misuse, fraud or security threats;
Troubleshooting technical problems; and
Complying with applicable legal and regulatory requirements.

We will not use your personal information for purposes that are incompatible with the purpose for which it was collected without a lawful basis for doing so.

4. Contact Forms

Our website may contain contact forms that allow visitors to communicate with PAAV Gitombo.

When you submit a form, the information you provide may be used to respond to your enquiry or provide the information or assistance you have requested.

Please ensure that information submitted through these forms is accurate and relevant to your enquiry.

We recommend that you do not submit passwords, financial information, identification documents, medical information or other highly sensitive information through a general website contact form.

5. Newsletter Subscriptions

The PAAV Gitombo website may allow visitors to subscribe to newsletters, updates or other communications.

If you subscribe, we may collect your email address and any information necessary to manage your subscription.

Your email address will be used to send the communications you have requested and, where applicable, to manage your subscription preferences.

You may unsubscribe from newsletter communications at any time by:

Using the unsubscribe option included in the relevant email; or
Contacting PAAV Gitombo directly.

Unsubscribing from a newsletter will not affect the lawfulness of communications that were sent before you unsubscribed.

6. Cookies

Our website may use cookies and similar technologies.

Cookies are small text files stored on your device when you visit certain websites. They can help websites remember information, operate correctly and understand how visitors interact with them.

PAAV Gitombo may use cookies for purposes such as:

Essential Cookies

These may be necessary for the website to operate properly, provide requested functionality and maintain security.

Functional Cookies

These may allow the website to remember certain preferences and improve your browsing experience.

Analytics Cookies

Where analytics services are enabled, cookies may help us understand how visitors use the website, including which pages are visited and how visitors navigate the site.

Third-Party Cookies

Certain third-party services or embedded content on our website may use their own cookies or similar technologies.

You can manage or disable cookies through your web browser settings. However, disabling certain cookies may affect the functionality of some parts of the website.

The specific cookies used by the website may change over time as website functionality and third-party services are updated.

7. Website Analytics

We may use website analytics tools to understand how visitors interact with our website.

Analytics information can help us understand:

Which pages receive the most visits;
How visitors navigate the website;
How visitors access the website;
General website traffic patterns;
Website performance; and
Areas where the website can be improved.

Where third-party analytics services are used, information may be processed by those providers in accordance with their own privacy policies and applicable contractual arrangements.

PAAV Gitombo does not use website analytics for the purpose of selling visitors’ personal information.

8. Third-Party Services

Our website may use or link to third-party services to provide certain functionality.

These may include services relating to:

Website hosting;
Email communications;
Newsletter distribution;
Website analytics;
Social media;
Online forms;
Website security;
Embedded videos, maps or other media; and
Donations or other external services, where applicable.

When you interact with a third-party service through our website, that third party may collect or process information in accordance with its own privacy policy.

PAAV Gitombo does not control the privacy practices of third-party websites or services.

We encourage you to review the privacy policies of third-party services before providing them with personal information.

9. External Links

Our website may contain links to websites operated by other organisations, businesses, partners, social media platforms or other third parties.

These links are provided for convenience and informational purposes.

Once you leave the PAAV Gitombo website, this Privacy Policy no longer applies to the website you have visited.

PAAV Gitombo is not responsible for the privacy practices, security, content or policies of external websites.

We encourage you to review the privacy policy of any external website before submitting personal information.

10. Social Media

The PAAV Gitombo website may contain links, buttons or embedded content from social media platforms.

When you interact with these features, the relevant social media platform may collect information about your interaction in accordance with its own privacy policy.

Your use of social media services is governed by the terms and privacy policies of those respective platforms.

PAAV Gitombo does not control the information collected by external social media platforms.

11. Website Security

We take reasonable technical and organisational measures to protect information collected through our website from unauthorised access, misuse, alteration, disclosure or destruction.

Security measures may include:

Secure website connections;
Access controls;
Website security monitoring;
Software and security updates;
Spam and malicious-activity protection; and
Other reasonable measures appropriate to the website environment.

However, no website or electronic transmission can be guaranteed to be completely secure.

Visitors should therefore exercise reasonable caution when transmitting personal information over the internet.

12. How Long We Keep Website Information

We retain personal information collected through the website only for as long as reasonably necessary for the purpose for which it was collected, to maintain appropriate records, resolve enquiries, comply with legal obligations, or protect our legitimate interests.

The retention period may vary depending on the type of information and the purpose for which it was collected.

When information is no longer required, we will take reasonable steps to securely delete, destroy or anonymise it, where appropriate.

13. Sharing Your Information

PAAV Gitombo does not sell or rent your personal information.

Information collected through the website may be shared where reasonably necessary with:

Authorised PAAV Gitombo personnel who need the information to respond to your enquiry;
Website hosting and technical service providers;
Email and newsletter service providers;
Website analytics providers;
Website security providers;
Other third-party service providers supporting the website; or
Government authorities or other parties where disclosure is required or permitted by law.

Where third-party service providers process information on our behalf, we seek to ensure that appropriate measures are in place to protect that information.

14. International Data Transfers

Some third-party technology providers used by websites may process or store information outside Kenya.

Where personal information collected through the PAAV Gitombo website is transferred or processed outside Kenya, we will take reasonable steps to ensure that such processing complies with applicable Kenyan data-protection requirements and that appropriate safeguards are applied where required.

15. Your Data Protection Rights

Under applicable Kenyan data-protection law, you may have rights relating to your personal information.

These may include the right to:

Be informed about how your personal information is being used;
Request access to personal information we hold about you;
Request correction of inaccurate or incomplete information;
Request deletion of personal information where legally applicable;
Object to certain processing of your personal information;
Request restriction of processing in circumstances provided by law;
Request portability of personal information where applicable; and
Withdraw consent where processing is based on your consent.

These rights are subject to applicable legal requirements and limitations.

16. How to Exercise Your Rights

If you have a question about how PAAV Gitombo handles information collected through the website, or if you wish to exercise an applicable data-protection right, you can contact us using the details below.

PAAV Gitombo Community School
Gitombo ‘B’, Kiambu County, Kenya

Email: info@paavgitomboschool.com
Telephone: +254 758 922 915

When processing a request, we may need to verify your identity to ensure that personal information is not disclosed to an unauthorised person.

17. Children’s Privacy

The PAAV Gitombo website may contain information, photographs, videos or other content relating to school activities and children.

We take the privacy and protection of children seriously.

The website is not intended to encourage children to provide unnecessary personal information through online forms.

Where personal information relating to a child is collected through the website, PAAV Gitombo will seek to handle that information in accordance with applicable Kenyan data-protection and child-protection requirements.

Parents and guardians who have questions or concerns about content involving children on the website may contact us using the details provided in this Privacy Policy.

18. Photography and Website Content

The PAAV Gitombo website may feature photographs, videos or other media from school events, activities, community initiatives and other occasions.

Where individuals, particularly children, are identifiable in such content, PAAV Gitombo will seek to ensure that the use and publication of such material is undertaken on an appropriate lawful basis and in accordance with applicable privacy and safeguarding requirements.

If you believe that a photograph, video or other identifiable content on our website raises a privacy concern, please contact us so that we can review the matter.

19. Information You Choose to Make Public

Visitors should exercise caution when voluntarily providing personal information through publicly accessible areas of the website or through external platforms linked to the website.

Information that you voluntarily make public may be visible to other people and may potentially be copied or redistributed.

PAAV Gitombo cannot guarantee the privacy of information that you independently choose to make publicly available.

20. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in:

Applicable laws and regulations;
Website functionality;
Third-party services;
Cookies and analytics technologies;
How information is collected or used; or
Our privacy and security practices.

When changes are made, we will update the “Last Updated” date at the beginning of this policy.

We encourage visitors to review this Privacy Policy periodically.

21. Questions and Complaints

If you have a question, concern or complaint regarding the way information collected through the PAAV Gitombo website is handled, please contact us first so that we can review and address your concern.